How to Write a Letter of Appeal when your Organization is not following Due Process

I have been unable to write for the longest time. I finally had an opportunity to do so and do a piece about something based on my personal experience. I have previously helped a lot of friends who needed to write letters in response to NTEs from their companies and employers, but never did I imagine that a similar form of document will be needed by someone who joined a non-profit volunteer organization. Due to my character of not being able to remain mum while acts of inequity are being committed, I will be sharing with you a sample letter I made for my self to appeal an outrageously blatant disregard for due process and common sensibilities. To put it bluntly I will never allow myself to fall victim to any actions made devoid of normal native intelligence.  

June 17, 2015

Rolando Roberto

President

Rotary Club of Orani

Dear Sir,

It has come to my attention that a complaint letter against me was submitted with the recommendation for my termination as a member of this club. Additionally, there was also a meeting organized by a few members with the inclusion of the person who initiated the complaint and the said meeting’s agenda was to discuss the reason for my termination facilitated by the complainant.

I would like to inform you that I will not acknowledge any complaint letter which is not in accordance to the Constitution and By Laws of the Rotary Club of Orani. There are provisions in the constitution that dictates what the due process is in the event in which the membership of a person can and may be terminated under Article 12 Duration of Membership, Section 5 -- Termination -- Other Causes. Attached to this letter is a copy of the said item in our constitution for your reference and adherence.

I would like to express that the act of conducting a meeting wherein only a select few were invited by the complainant and where she was allowed to sway and manipulate the opinion of those who attended and in the end made a complaint letter pretending as if it represents a complaint of the whole club against my person, is not fair and does not conform with our constitution. Not only is this not the appropriate way of handling our member’s grievance it is also biased as the complainant was free to present her case while the other party was not present and was unable to defend their selves against any of the accusations raised. This meeting is unfairly prejudiced as only one case in an argument was heard.

This not only insults the integrity of our organization but also the intellect of its members. I request that the proper procedure be followed in handling the complaint of one of our members and that the people who were in attendance on the meeting in question be informed that any document created from that meeting is null and void due to it being adverse to what was stipulated in our constitution which are the fundamental and entrenched rules governing the conduct of our club.

Yours Truly,

Sood V. Ali Jr.

Director of Public Relations